1. Eligibility & Registration:
1.1. Vendors must complete the registration process and submit
all required fees by the specified deadline.
1.2. The event organizers reserve the right to accept or
reject vendor applications based on the nature of the business
and space availability.
1.3. All vendors must comply with local, state, and federal
laws, including health and safety regulations.
1.4. No exclusivity will be granted for any food vendor or
non-food vendor, including but not limited to stalls selling
imitation jewellery, clothing, services, or other
merchandise.
1.5. Vendors are not permitted to sell water or aerated drinks
from their food stalls. These items are exclusively managed by
the event organizers.
2. Booth Allocation & Setup:
2.1. Booth spaces are typically 10' x 10'.
2.2. Setup times will be communicated before the event.
Vendors must be ready for inspection by the local health and
fire departments at the designated time.
2.4. Vendors are responsible for bringing their own food
equipment, signage, and power supply Cables/ Extension, unless
otherwise provided by the organizers.
2.5. Under no circumstances may food items such as jams, teas,
spices, pickles, etc., be displayed or sold within the same
booth as jewellery, clothing, service booths, or non-food
stalls.
3. Food Vendor Permits & Inspections:
3.1. First and foremost, it is the food vendor's
responsibility to complete and submit the temporary food
permit application form to the city/county where the event is
taking place. The organizer has no say over the health
department requirements and is not responsible for the
vendor's non-approval of receiving the license to vend at the
event.
3.2. All food vendors must comply with food safety standards
and obtain necessary permits.
3.3. If an onsite health inspector finds a vendor NOT
compliant with health department rules and regulations on the
day of the event and does not allow them to sell, the
organizers are NOT responsible, and NO refund will be issued,
NO EXCEPTIONS.
4. Food Safety & Hygiene:
4.1. All food vendors must comply with food safety standards
and obtain necessary permits.
4.2. Proper hygiene and cleanliness must be maintained at all
times.
4.3. Vendors must use gloves, hairnets, and other protective
measures while handling food.
4.4. Waste disposal must be managed efficiently, and vendors
should not leave behind any trash.
5. Payments & Refund Policy:
5.1. All fees must be paid in full before the event. Partial
payments will not be accepted.
5.2. Vendor Fee is Non-refundable and non-Transferable.
5.3. In case of event cancellation by the organizers due to
unforeseen circumstances, refunds or credits may be provided.
6. Insurance & Liability:
6.1. Vendors are required to carry general liability insurance
with a minimum coverage of $1,000,000, naming the event
organizers and associated entities as additional insureds.
6.2. The event organizers are not responsible for any loss,
theft, or damage to vendor property.
6.3. Vendors must not engage in any activity that may cause
harm to attendees or other vendors.
7. Code of Conduct:
7.1. Vendors must conduct themselves professionally and
respectfully with customers, fellow vendors, and event
staffed.
7.2. No loud music, offensive behaviour, or disruptive
activities will be tolerated.
7.3. Any violations of the code of conduct may result in
expulsion from the event without refund.
8. Marketing & Promotions:
8.1. Vendors are encouraged to promote their participation in
the festival on social media and other platforms.
8.2. Any promotional materials must be pre-approved by the
event organizers if they contain festival branding.
8.3. Unauthorized distribution of flyers or marketing
materials outside the booth area is not allowed.
9. Event Day Guidelines:
9.1. Vendors must adhere to the event schedule and be present
for the entire duration of the festival.
9.2. Vendors must ensure that their booth is staffed at all
times during the event hours.
9.3. Breakdown and clean-up must be completed within the
specified time after the event concludes.
10. Indemnification:
10.1. Vendors agree to indemnify and hold harmless the event
organizers, sponsors, and venue owners from any claims,
damages, or liabilities arising from their participation in
the event.
11. Taxes & Compliance:
11.1. Vendors are solely responsible for collecting,
reporting, and remitting any applicable local, state, and
federal taxes, including sales tax, in accordance with New
Jersey tax laws.
11.2. The event organizers will not be responsible for any tax
liabilities incurred by vendors.
11.3. Vendors must ensure compliance with all tax laws and
regulations, including obtaining any necessary permits or tax
identification numbers required for conducting business at the
event.
12. Alcohol Policy:
12.1. The sale, distribution, or consumption of alcoholic
beverages by vendors or attendees is strictly prohibited at
the event.
12.2. Vendors and attendees are not allowed to consume or
drink alcohol anywhere within the event premises.
12.3. Vendors found in violation of this policy will be
immediately removed from the event without a refund.
12.4. The event organizers reserve the right to take legal
action against any vendor or attendee found violating local,
state, or federal alcohol laws.
13. Force Majeure:
13.1. The event organizers shall not be liable for any failure
or delay in performance due to unforeseen circumstances beyond
their control, including but not limited to acts of God,
natural disasters, pandemics, strikes, war, terrorism,
government regulations, or other emergencies.
13.2. In the event of cancellation due to force majeure,
refunds or credits will be issued at the sole discretion of
the event organizers, depending on the circumstances.
13.3. Vendors acknowledge that the organizers have the right
to reschedule or relocate the event if necessary due to force
majeure circumstances.
14. Amendments:
14.1. The event organizers reserve the right to amend these
terms and conditions at any time. Vendors will be notified of
any significant changes.
By registering for the Indian Food Festival & Expo in New Jersey, vendors agree to abide by the above terms and conditions.